Privacy Policy

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Privacy Policy

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Personal Data

Personal Data are gathered from all donors, sponsors and volunteers. The purposes of this gathering are:

  • To disseminate information and communicate regarding WAFA ‘s activities with the donors, sponsors and volunteers.
  • The processing of the donations , sponsorship and volunteer engagement form .

The categories of recipients of the personal data are:

  • Financial Administration of WAFA  (Processors);
  • Volunteers (who have signed a Confidentiality Agreement) that take care of the communication with the donors, globally and/or locally. The volunteer. No more data are available for these recipients than strictly necessary for the communication they are responsible for and they cannot change the data.
  • The company that has developed and maintains WAFA’s Data Base (Processors).

Personal data will only be transferred to a country outside the EU or EEA to international volunteer managers and administrators of WAFA, when this is strictly necessary for the communication with donors/sponsors who themselves have a legitimate interest to be kept informed of relevant information. All WAFA’s managers and volunteers, wherever located, are required to comply with WAFA’s  privacy policy.

Protection of personal data:

The personal data are kept in a high level encrypted data base, developed and maintained specially for WAFA.
Only personal data, like name, address, email address, phone number and received donations are put at the disposal of the volunteers who take care of the information and/or communication, as mentioned above.

Procedures and rights of the persons, whose personal data are processed:

Personal data are only gathered when a person explicitly has given permission to do so, on a donation/sponsorship form/ volunteer engagement form or by mail/email.

  1. The Donation/Sponsorship form/email to donors or sponsors will have the following notice : “In accordance with the current guidelines relating to security of personal information, your personal information will be kept confidential and incorporated into a database owned by WAFA, for the efficient operation of your request and in order to provide you with information about the activities of WAFA. You may exercise your right to access, correct, oppose or cancel this information by mailing your request to: Water Food Air Awards Pontoppidansvej 18 C, 3000 Elsinore-Denmark .”
  2. You may exercise your right to consult, amend, oppose or delete your details, by writing to Water Food Air Awards Pontoppidansvej 18 C, 3000 Elsinore-Denmark or mailing to email: hr@wafaward.org

If a person has a complaint about the gathering and/or processing of the data, or about the approach, this complaint will be treated by the Oversight Board of WAFA.

A person always has the right to withdraw the permission for the gathering and processing of his/her personal data. When a person expresses that he/she wants his/her personal data to be deleted, the data will be removed immediately out of the database. Only a hard copy of the data, that needs to be kept for regulatory reasons, will be stored in a safe way for seven years, as required by law. This hard copy is only available, if needed, from the HR Manager.

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